Ordering Process
Authorization Number

• voyage GlasgowUpon notification that the client agency "customer" intends on placing an order, Contractor appends the Delivery Order Tracking Number to the order.
  
  
• The Leasing contract Delivery Order Authorization (tracking) Number must appear on the ordering officer's lease order prior to submission of the lease orders to the NIH Contracting Office.
  
  
• Lease Delivery Orders placed against this contract are evaluated utilizing the "best value" approach to determine whether one of the CPL optional lease offer will be accepted.
  
  
• This means that the lowest price is not only criterion to be considered in the selection of a proposal option. As part of the determination of best value, the customer may also review the equipment delivery and lease terms that are offered on each of the optional RFLQ proposal responses.
  
  
• In addition such criteria such as product manufacturer past performance, quality of products or services, etc., may be used to determine whether one of the CPL optional lease provides the best value to the Government. Based on the order file, the client agency may place the Delivery Order.
  
  
• If this is a NIH order, the best value analysis and written documentation is forwarded through the NIH approval channels for placement of the Delivery Order using the Record of Call mechanism, whenever purchase cards are not used.  External agency ordering officers must follow their agency's procedures for placement of the Delivery Order. The Accountable Management Official (AMO) must sign/approve each Delivery Order.