Texas Structural Pest Control Board

Pest Control in the School Environment

Adopting Integrated Pest Management

 

Can Childrens Exposure to Pesticides be Reduced in the School Environment?

IPM and Your School

The publics concern about health and environmental risks associated withchemicals are increasing, particularly when children are involved. As the publicbecomes more aware of the health and environmental risks pesticides may pose,its interest in seeking the may pose, its interest in seeking the use of equallyeffective alternative pest control methods increased. School administrators andother persons who have pest control decision-making responsibilities for schoolbuildings and ground should become aware of he pest control options available tothem. It is in everyones best interest to reduce exposure to potentiallyharmful chemicals

The Environmental Protection Agency in conjunction with the Texas StructuralPest Control Board has prepared this booklet to acquaint readers with IntegratedPest Management (IPM), a pest control method that may be an alternative toschedule spaying of pesticides. Schools across the nation that have adopted suchprograms report successful, cost-effective conversion to IPM. IPM can reduce theuse of chemicals and provide economical and effective pest suppression.

This information packet has been developed to encourage and assistschool officials in examining and improving their pest management practices. Itidentifies ways to reduce dependence on pesticides in school buildings andlandscapes and discusses alternative methods for managing pests commonly foundin school. School officials are not, however, required by law to adopt thepractices recommended in this booklet.

All information provided in this packet may be reproduced and can be sharedwith anyone interested in an IPM program.

 

What is Integrated Pest Management?

IPM is an effective and environmentally sensitive approach to pest managementthat relies on a combination of common sense practices. IPM programs usecurrent, comprehensive information on the life cycles of pests and theirinteractions with the environment. This information, in combination withavailable pest control methods, is used to manage pest damage by the mosteconomical means, and with the least possible hazard to people, property, andthe environment. IPM programs take advantage of all pest management optionspossibly including, but not limited to, the judicious use of pesticides.

Understanding pest needs is essential to implementing IPM effectively.

Pest seeks habitats that provide basic needs such as air, moisture, food, andshelter. Pest populations can be prevented or controlled by creatinginhospitable environments, by removing some of the basic elements pests need tosurvive, or by simply blocking their access into building. Pests may also bemanaged by other methods such as traps, vacuums, or pesticides. An understandingof what pests need in order to survive is essential before actions is taken.

 

Texas Integrated Pest Management for Schools

The Texas State Legislature passed legislation, which requires all schooldistricts to have an integrated pest management program adopted by September 1,1995. Integrated pest management, or IPM, is simply a strategy that relies on acombination of the best available control tactics, with an emphasis on the leasthazardous methods, to effectively and economically reduce pest. IPM reliesheavily on information about the pest; its changes in population to deviseaccurate and targeted control strategies that require minimal, or no, use ofpesticides.

These guidelines have been prepared by the IPM in Schools Advisory Committeeat the request of the Texas Structural Pest Control Board and utilizes the EPAdocument, "Pest Control in the School Environment: Adopting Integrated PestManagement". The intent in producing this document is:

  1. luxury hotels in De KoogTo familiarize school district administrators, staff, students, and interested parents with the concept of IPM and how it can work in public schools;
  2. To educate school districts about the program and what will be required of schools under the new regulations.
  3. To provide suggestions and models for implementing IPM in schools; and
  4. To provide a classification of pesticides using the green, yellow and red process with the EPA toxicity rating as its basis.

In accordance with the Structural Pest Control Act as amended in 1991, eachschool district shall adopt an integrated pest management program. The standardsthat follow will serve as minimum requirements for schools integrated pestmanagement program.

Pest Management Policy

Each school district shall establish a pest management policy that will serveas a guidance document for all personnel involved in conducting pest managementactivities on school district property. Each school district shall designate anIPM Coordinator(s)n on or before September 1, 1995. The person(s) so designatedshall a Structural Pest Control Board approved IPM Coordinator training coursewithin twelve (12) months of designation as IPM Coordinator(s).

Integrated Pest Management Coordinator

A person(s) responsible for day-to-day pest management operations should beappointed by each district. This person will have oversight and be responsiblefor coordinating pest management personnel and activities that include:

  1. communicating with on-site maintenance personal
  2. maintaining a prioritized list of needs pertaining to structural and landscape improvements needed to minimize potential pest problems
  3. handling bids for pest control contract (if applicable)
  4. communicating with pest control personnel about pest problems and needed facility improvements
  5. authorizing emergency treatments
  6. maintaining pesticide application records and all pesticide labels and Material Safety Data Sheet (MSDS) information
  7. educating school districts personnel about specific IPM program requirements (e.g. training requirements, sanitation, and pesticide storage)
  8. reporting on should district pest management activities and ensuring that all pesticides used on school district property are in compliance with the districts policies.

The integrated pest management coordinator will be responsible for approvalof an emergency pesticide application along with posting requirements. If theschool district chooses to use in-house personnel for some or all pesticideapplications, the integrated pest management coordinator will be responsible forensuring that all school district personnel approved for applying pesticides areadequately trained and equipped with proper personal protective equipment. Inaddition, the pest management coordinator will be responsible for ensuring thatall pesticides in schools areas with appropriate spill cleanup materials.

Chief administrators of schools and day-care centers shall notify the parentsof guardians of children attending the facility in writing that pesticides areperiodically applied indoors and that information on the time and types ofapplications is available upon request. Such notification must be made at thetime of the childs registration.

Posting and emergency treatment notices should include time of expectedapplication and reentry time. Pesticide applications shall not be made to anarea within or outside a school building if students are expected to be presentin the area treated within the next 12-hour period immediately followingtreatment. Emergency treatments will be permitted in the localized area ofinfestation when there is an imminent threat to health or property or aninfestation is imminent.

The 48-hour pre-notification requirements may be met at the time of treatmentif an emergency exists and the responsible school personnel and certifiedapplicator sign a statement attesting to the fact that an emergency exists thatrequires immediate treatment. Certified commercial/ noncommercial applicationmay attest to an emergency by signing a statement attesting to the emergency andmust keep the statement on file with pest control use records their place ofemployment or business location.

At the time of an emergency pesticide application, signs will be postedstating that a pesticide application has been made and listing the time and datewhen the area may be re-entered. If pesticide applications are made by acontracted certified commercial applicator it shall be the contractorsresponsibility to provide in door posting information to the IPM Coordinator inorder that the posting requirements are met.

Pesticide Classification

All pesticides, including herbicides, to be used on school district propertymust be on school district property must be classified as green, yellow or redlist use. "Green list" products will include those pesticides that areapproved for use at any time at the discretion of any licensed pesticideapplicator. They are all EPA category III and IV Pesticides, which are also, oneof the following: inorganic pesticides (i.e., boric acid, silica gels,diatomaceous earth, disodium octabrate tetrahydrate). Insect growth regulators,Insect and rodent baits in tamper-resistant containers, or for crack and creviceplacement only, Microbe or fungal based insecticides, Botanical insecticides(other than synthetic pyrethroids) containing not more than 5% synergists, andBiological (living) control agents.

The use of "Yellow List" products requires written approval by acertified applicator (commercial or noncommercial) with a copy of writtenapproval provided to the IPM Coordinator. Their use approval will be limited tono longer than three (3) months or three (3) applications, whichever occursfirst. Yellow list products are all EPA Category III and IV pesticides thatdisplay a CAUTION signal word on the label and are not on the "GreenList". "Red List" pesticides are pesticides classified by the EPAas Category I and II (as identified by a WARNING or DANGER signal word). Use ofRed List products requires written approval from both a certified applicator andIPM Coordinator and a copy of the approval sent to the Structural Pest ControlBoard no later than 14 days after the application. Red List approvals will belimited to three months or three applications, whichever occurs first. Anytimeproducts from the "Yellow List" or "Red List" are used; acopy of the written approval must be kept in the records of the IPM Coordinatorfor at least two (2) years.

Compliance with the Structural Pest Control Act

The Texas Structural Pest Control Board (SPCB) is charged with theresponsibility of ensuring that all school districts in the state comply withthe requirements of the Structural Pest Control Act. Representatives of the SPCBmay, at the discretion of the Board or in response to a complaint, investigateto determine whether a school district is in compliance with the Act. The schooldistricts pest management policy as well as any school district efforts tocomply with the minimum standards, as outlined, shall be documented and kept onfile by each district. To determine compliance with the Act, school districtsare required to make these files available to SPCB investigators upon request.For additional information write to:

Texas Structural Pest Control Board
1106 Clayton Lane. Suite 100LW
Austin, TX 78723
Telephone: (512) 451-7200
Fax: (512) 451-9400
E-Mail Address spcb@spcbtx.org.


Establishing an IPM Program for Schools

An efficient IPM program can be integrated with the schools existing pestmanagement plan and other school management activities. School managementactivities such as preventive maintenance, janitorial practices, landscaping,occupant education, and staff training are all part of an IPM program. Thefollowing steps are required to develop an IPM decision network:

 

Step 1 - Develop an official IPM policy statement

This useful first step in making the transition form a conventional pesticideprogram to an IPM program goes beyond simply stating a commitment to support andimplement an IPM approach. It acts as a guide for the pest manager to use indeveloping a specific IPM program.

A policy statement for school pest management should state the intent of theschool administration to implement an IPM program. It should briefly provideguidance on what specifically is expected the incorporation of existing servicesinto an IPM program and the education and involvement of students, staff, andpest manager. The model policy statement in Figure 1 is provided as an exampleand may be modified in any way by schools to reflect site-specific needs orintent.

Figure 1

School Pest Management Policy Statement.

Structural and landscape pests can pose significant problems to people, property, and the environment. Pesticides can also pose risks to people, property, and the environment. It is therefore the policy of this School District to incorporate Integrated Pest Management (IPM) procedures for control of structural and landscape pests.

Pests. Pests are populations of living organisms (animal, plants, or microorganisms) that interfere with used of the school site for human purposes. Strategies for managing pest populations will be influenced by the pest species and whether that species poses a treat to people, property, or the environment.

Pest Management. Approved pest management plans should be developed for the site and should include any proposed pest management measures.

Pests will be managed to: Reduce any potential human health hazard or to protect against a significant threat to public safety. Prevent loss of damage to school structures or property. Prevent pests from spreading into the community, or to plant and animal populations beyond the site. Enhance the quality of life for students, staff, and others.

Integrated Pest Management Procedures. IPM procedures will determine when to control pest and whether to used mechanical, physical, chemical, cultural, or biological means. IPM practitioners depend on current, comprehensive information on the pests and its environment and the best available pest control.methods. Applying IPM principles prevents unacceptable levels of pest activity and damage by the most economical means and with rhe least possible hazarded to people, property, and the environment.

The choice of using a pesticide will be based on a review of all other available options and a determination that these options are not acceptable r are not feasible. Cost or staffing considerations alone will not be adequate justification for use of chemical control agents, and selected non-chemical pest management methods will be implemented whenever possible to provide the desired control. It is the policy of this School District to utilize IPM principles to manage pest populations adequately. The full range of alternatives, including no actions, will be considered. When it is determined that a pesticide must be used in order to meet important management goals. The least hazardous* material will be chosen. The application of pesticides is subject to the Federal Insecticide, Fungicide, and Rodenticide Act (7 United Sates Code 136 et seq.), School District policies and procedures, Environmental Protection Agency rergulagions in 40 Code of Federal Regulations, Occupational Safety and Health Administration regulations, and state and local regulations.

Education: Staff, students, pest managers, and the public will be educated about potential school pest problems and the IPM policies and procedures to be used to achieve the desired pest management objectives.

Record Keeping: Records of pesticide use shall be maintained on site to meet the requirements of the state regulatory agency and School Board. Records must be current and accurate if IPM is to work. In addition, pest surveillance data sheets that record the number of pests or other indicators of pest populations are to be maintained to verify the need for treatments.

Notification: This School Districts takes the responsibility to notify the school staff and students of upcoming pesticides treatments. Notices will be posted in designated areas at school and sent home to parents who wish to be informed in advance of pesticide application.

Pesticide Storage and Purchase: Pesticide purchases will be limited to the amount authorized for use during the year. Pesticides will be stored and disposed of in accordance with the EPA-registered label directions and state regulations. Pesticides must be stored in an appropriate, secure site not accessible to students or unauthorized personnel.

Pesticide Applicators: Pesticide applicators must be educated and trained in the principles and practices of IPM and the use of pesticides approved by this School District, and they must follow regulations and label precautions. Applicators should be certified and comply with this School District IPM policy and Pest Management Plan.

*Precautionary statements are required on all pesticide labels. Signal words indicate the level of acute toxicity, the hazard to humans posed by the pesticide product. Every label bears the child hazard warning: Keep Out of Reach of Children.

Step 2: Designating Pest Management Roles

Designate pest management roles for occupants, pest management personnel, andkey decision-makers; assure good communications among them; and educate or trainthe people involved in their respective roles.

The concepts and methods of IPM were developed originally in agriculturalsettings. Later, it was found that IPM had great value in school pest managementsystem are the key to success or failure of the program. When the respectiveroles of all the people in the pest management system are identified and agreedupon, and when these people communicate well with each other, effective and lessexpensive protection of the site and the people can be achieved with fewerrisks.

In successful urban pest management systems, people function effectively asoccupants, pest managers, or decision-makers, gaining the information they need,giving the information that others need, cooperating with each other, andmeeting their special responsibilities to achieve the unique pest managementobjectives of the site. These functions and responsibilities are identifiedbelow and should be outlined in the schools pest management plan.

Students and Staff - The Occupants

Occupants are concerned about the safety of the pest control methods used,about their effectiveness, and about possible adverse effects. School staff,students, and their parents should receive information addressing these concernsand their roles in the schools pest management system.

The most important responsibility of the students and staff is sanitation.Much of the prevention and reduction of pest infestation at the school sitedepends on whether or not students and staff clean up food leftovers, food inlockers, gum under desks, paper clutter, etc., or perform proper maintenance. Inaddition, because people at the school site may observe the presence of pests,they should report any evidence pest activity.

Other actions may be required of students and staff undertaken by them,depending on their interest in the site and the pest management system .The moreoccupants "busy in" to this, the better the pest management systemwill work.

Parents Special Roles

Parents have the most responsibility for their children and they are theirchildrens natural advocates. Thus, parents can bring the need to reducedependence on pesticides to the attention of school personnel, and they canassist greatly in the transition to an IPM program.

Parents first school pest management responsibility is to learn about IPMpractices and follow them at home so that pests are not carried to school innote books, lunch boxes, clothing, or the childrens hair. Second, parentsshould be aware of the current pest management practices in their childrensschools. The schools should welcome questions by the parents and encourage theparents to seek information. Visible interest and concern on the parents partis a valuable resource and stimulus for the implementation of a school IPMprogram. Parents may express their views to the school superintendent SchoolBoard, school district management, and the schools Parent Teacher Association(PTA). Parents may participate on IPM advisory or oversight committees withschool and government management.

The IPM Coordinator

In a pest management system, the IPM Coordinator is the person who observesand evaluates the site, or directs others to do so, and decides what needs to bedone to achieve the site pest management objectives. The IPM Coordinator couldbe the school principal, the custodian or a designated faculty member. The IPMCoordinator designs a pest management system that takes into account potentialliability, applicator and occupant safety, costs, effectiveness, time required,and customer or occupant satisfaction.

The IPM Coordinator draws on knowledge gained through prior training and usedinformation on the site, the pest and its biology, occupant health and concerns,appropriate control measures, and expected results. The IPM Coordinator alsoperforms the necessary pest management actions or directs others in the actionsto be taken.

Because the IPM Coordinator usually has the responsibility of keeping boththe occupants and school administrators informed, he or she has the greatestneed for available information about the site, pest, and appropriate pestmanagement methods

The system for the site must achieve the goals within the limitations posedby safety, time, money, and available materials. IPM Coordinators monitor thesite and the pest population to determine if actions taken accurate records ofthe amount and location of any pesticides used and date of each application.

Decision-Makers

Generally, persons who authorize the pest management program and control themoney for pest management are people involved in the direct management oradministration of the school or schools, such as a superintendent or assistantsuperintendent of schools. However, a person indirectly involved with the sitemay become a pest management decision-maker, e.g., the occasions, the purchasingagent or contracting officer for a school system or district may be a majordecision-maker for a school site.

For decision-makers, concerns about costs, liability, time expended, methodeffectiveness, safety, and customer or occupant satisfactions are foremost.These decision-makers also determine if the IPM Coordinator is performing at anacceptable level and if the pest management objectives are being met. Amongother methods, this assessment can be done by monitoring complaints from theoccupants, by observing the site environment, or by a combination of both.Decision-maker must also provide the necessary level of financial commitment forany IPM program to succeed. A great deal of understanding, cooperation, andcommitment form everyone in the system-students and parents, schools, staff,managers, administrators, and the public-is needed in order for an IPM programto succeed.

A great deal of understanding, cooperation, and commitment from everyone inthe system-students and parents, school staff, managers, administrators, and thepublic- is needed in order for an IPM program to succeed.

Elements of Bid Specifications

It is the intent of a contract for pest control services to provide acomprehensive Integrated Pest Management (IPM) program for the school property.Traditional structural pest control, as contracted in the past, is largelyreactive to pest infestations and bases much of its response on the routine,scheduled spraying of pesticides. Some spraying may be unnecessary, and haslimited effectiveness in providing adequate long-term control.

Conversely, IPM is a process, or planned program, for long term pestsuppression. In the process, surveillance and the interoperation of data provideestimates of the pest population in a given area. This monitoring allowsaccurate decisions to be made concerning when intervention measures are needed,the type of control measure selected, and the method of application. Pestmanagement practices in an IPM program extend beyond the application ofpesticides and include structural, procedural and landscape modifications whichestablish physical barriers to pests, the reduction of the food, water, andharborage available to them, and the establishment of landscape plants anddesigns which requires less maintenance.

Integrated Pest Management can be successfully implemented by properlylicensed and qualified school employees, however, some school districts may wishto establish a contract with a commercial pest control may be mixed and matchedto the needs and capabilities of the school system.

The contractor shall make detailed, site specific recommendations forstructural and procedural modifications to achieve pest suppression. Thecontractor shall provide evidence in the proposal of sufficient expertise inpest control, and IPM principles and practices to effectively carry out theseresponsibilities.

The IPM Coordinator(s) are responsible for oversight and monintoring ofcontract performance. Also, the IPM Coordinator(s) are responsible for insuringthe recommendations for structural, procedural and landscape modifications arefollowed.

Essential Elements of IPM Specification

Bid specifications for IPM contractors shall specify the following majorpoints:

  1. Bids shall be submitted only after a thorough, on-site inspection by each prospective bidder. The purpose of this on site visit will be to get a general overview of the scope of the facilities and pest problems, and to enable the bidder to make a realistic estimate of minimum services required to service the facilities.
  2. An approximate minimum service time for each site (sites to be defined by the school districts IPM coordinator(s) shall be provided as part of each bid. Bidder shall understand that minimum service times will become part of the expectations of the contract, and any failure on the part of the selected contractor to meet these minimum service times shall be grounds for cancellation of the contract by the school district.
  3. Bidder agrees to follow school district guidelines for the use of the least-harardous materials necessary to provide satisfactory pest control. Bidder agrees to follow the approved pesticide list criteria established by law through the Texas Structural Pest Control Board, including the filing of necessary request forms when use of yellow or red list pesticides is deemed necessary by the contractor.
  4. Appropriate monitoring tools and procedures will be used on a regular basis by the contractor to locate pest infestations and assess the need for corrective treatment. Bidder should agree to work with the school district IPM coordinator(s) to develop action thresholds, based on monitoring results, for important pests.
  5. Bidder agrees to provide the school district with copies of Labels and Material Safety Data Sheets (MSDS) for all products to be used on school district property. The school district reserves the right to approve or disapprove the use of any pesticide or device.
  6. Bidder agrees to comply with all requirements of pesticide use record keeping and be responsible for appropriate Posting and the use of Emergency Waivers. The success of an IPM program greatly depends on participants performing their specific duties. Failure to do so by anyone involved will surely defeat even the best of programs.

Educating IPM Participants

A school IPM program should include a commitment to the education ofstudents, staff and parents. This education should include not only theteachers, but also school nurses, cafeteria employees and housekeeping andadministrative personal as well. All occupants must understand the basicconcepts of IPM and who to contact with questions or problems. Specificinstructions should be provided on what to do and what not to do. For example,on their own on school sites. All pesticide products, including those purchasedat a retail store, should be applied only by designated qualified personnel.Educating and training staff ton function within an IPM context is important tothe success of an in-house IPM program. (Note: More specific training isrequired for the IPM Coordinator. Universities and State Cooperative ExtensionServices have the expertise to meet most IPM training needs. Needed trainingmaterials that are not already available can be developed jointly between theschool district and the Extension Service.)

Education is a vital component of pest management. Many schools across theUnited States have incorporated environmental issues into their cirricula.

Science classes might include discussions and activities to learn more aboutthe fascinating and diverse roles of insects, plants, rodents, and birds in ourworld. Most are harmless, and many e.g., some spiders, predatory mites,centipedes, and certain beetles are actually beneficial in controlling pestpopulations. If good sanitation is practiced, the population of these beneficialinsects can be kept at tolerable levels.

All staff at the school should learn about the basic concepts of IPM and howthese principles are being applied in their particular school. Staff andstudents need to understand how their own behavior helps alleviate orcontributes to pest problems. School staff should encourage the Parent TeacherAssociations, student organizations, and other school-affiliated groups toparticipate in the IPM program.

 

Step 3 - Setting Pest Management Objectives for School Buildings and OtherSites

Set pest management objectives for the site (s). For every site, pestmanagement objectives will differ. The type of pest management sought should beoutlined.

Pest management objectives differ from site to site, and these differencesmust be considered before setting action thresh old levels. (See Step 5.) Forexample, for an athletic field, the objective would be to maintain healthy turfas well as a specific type of playing surface. With ornamental plants, theobjective would more likely be to maintain aesthetic value. With buildings orother structures, the main objective might be controlling damage caused bytermites. Schools should outline specific objectives in a pest management plan.

Examples of pest management objectives include:

  1. Manage pests that may occur on school sites to prevent interference with the learning environment of the students.
  2. Eliminate injury to students, staff, and other occupants.
  3. Preserve the integrity of the school buildings or structures.
  4. Provide the safest playing or athletic surfaces possible.

 

Step 4 - Inspecting, Identifying, and Monitoring

Inspect site (s), identify, and monitor pest populations for potentialproblems.

An IPM program consists of a cycle of inspecting, identifying, monitoring,evaluating, and choosing the appropriate method of control. Routine inspectionand accurate identification of pests are vital steps in IPM to ensure thatcontrol methods will be effective. Once the has been identified and the sourceof its activity pinpointed, habitat modifications-primarily, exclusion, repair,and sanitation efforts may greatly reduce the prevalence of the pest Monitoringincludes inspecting areas for pest evidence, entry points, food, water, andharborage sites, and estimating pest population levels. The information gainedthrough monitoring is evaluated to determine whether the action threshold hasbeen exceeded and what can be done in the way of prevention.

 

Step 5 - Set action thresholds

These are the levels of pest populations or sit environmental conditions thatrequire remedial action.

An action threshold is the level at which action is initiated. It isdetermined by deciding, based on the sensitivities of the school occupants, howmany pests can be tolerated. The action threshold is set by the pest manager andthe occupants and should reflect the pest management objective for the site. Thepresence of some pests does not, in itself, necessarily require action.

When pest populations exceed pre-set action thresholds, action must be taken.Precise recommendations or actions to achieve specific results are an essentialpart of an IPM program. Specific recommendations, including an explanation ofthe benefits, should be based on the evaluation of all available data obtainedthrough inspecting, identifying, and monitoring.

 

Step 6 Applying IPM Strategies to Control Pests

These include redesigning and repairing structures, improving sanitation,employing pest-resistant plant varieties, establishing watering and mowingpractices, and applying pesticides judiciously. Pest prevention measures can beincorporated into existing structures. Such preventive measures reduce the needfor pesticide applications and include sanitation and structural repair,employing physical and mechanical controls such as screens, traps, weeders, airdoors, etc. Specific IPM strategies for specific school site are provided below.(Note: Every school will experience slightly different combinations of pests.)

IPM Strategies for Indoor Sites

Typical Pests: Mice, rats, cockroaches, ants, flies, wasps, hornets,yellow jackets, spiders, microorganisms, termites, carpenter ants, and otherwood destroying insects. Although beneficial as predators, wasps, hornets,yellow jackets, and spiders can be troublesome.

Entryways: (doorways, overhead doors, windows, holes in exterior walls,openings around pipes, electrical fixtures, or ducts):

  • Keep doors shut when not in use.
  • Place weather stripping on doors.
  • Caulk and seal openings in walls.
  • Install or repair screens.
  • Install air curtains.
  • Keep vegetation, shrubs, and wood mulch at least 1 foot away from structures.

Classrooms and Offices: (classrooms laboratories, administrative offices,auditoriums, gymnasiums, and hallways):

  • Allow food and beverages only in designated areas.
  • If indoor plants are present, keep them healthy. When small insect infestations appear, remove them manually.
  • Keep areas as dry as possible by removing standing waters and water damaged or wet materials.
  • In the science lab, store animal foods in tightly sealed containers and regularly clean cages. In all areas, remove dust and debris.
  • Routinely clean lockers and desks.
  • Frequently vacuum carpeted areas.
  • If students get head lice, consult with your local health department and have their parents contact a physician. Discourage students form exchanging hats or caps at school.

Food Preparation and Serving Areas (dining room, main kitchen, teacherslounge, home economics kitchen, snack area, vending machines, and food storagerooms):

  • Store food and waste in containers that are inaccessible to pests. Containers must have tight lids and be made of plastic, glass, or metal. Waste should be removed at the end of each day.
  • Place screens on vents, windows, and floordrains to prevents cockroaches and other pests form using unscreened ducts or vents as pathways.
  • Create inhospitable living conditions for pests by reducing availability of food and water-remove food debris, sweep up all crumbs, fix dripping faucets and leaks, and dry out wet areas.
  • Improve cleaning practices, including promptly cleaning food preparation equipment after use and removing grease accumulation form vents, ovens, and stoves. Use caulk or paint to seal cracks and crevices.
  • Capture rodents by using mechanical or glue traps. (Note: Place traps in areas inaccessible to children. Mechanical traps, including glueboards, used in rodent control must be checked daily. Dispose of killed or trapped rodents within 24 hours.)

Rooms and Areas With Extensive Plumbing (bathrooms, rooms with sinks, locker rooms, dishwasher rooms, home economics classrooms, science laboratories, swimming pools, and greenhouses):

  • Promptly repair leaks and correct other plumbing problems to deny pests access to water.
  • Routinely clean floor drains, strainers, and grates. Seal pipe chases.
  • Keep areas dry. Avoid conditions that allow formation of condensation. Areas that never dry out are conducive to molds and fungi Increasing ventilation may be necessary.
  • Store paper products or cardboard boxes away from moist areas and direct contact with the floor or the walls. This practice also allows for ease in inspection.

Maintenance Areas: (boiler room, mechanical room, janitorial-housekeepingareas, and pipechases):

  • After use, promptly clean mops and mop buckets; dry mop buckets and hang mop vertically on rack above floor drain.
  • Allow eating only in designated eating areas.
  • Clean trashcans regularly, use plastic liners in trashcans, and use secure lids.
  • Keep areas clean and as dry as possible, and remove debris.

 

IPM Strategies for Outdoor Sites

Typical Pests: Mice and rats. Turf pests-broad-leaf and grassy weeds,insects such as beetle grubs or sod webworms, disease such as brown patch, andvertebrates such as moles. Ornamental plants pests-plant diseases, and insectssuch as trips, aphids, Japanese beetles, and bagworms.

Playgrounds, Parking Lots, Athletic Fields, Loading Docks, and RefuseDumpsters:

  • Regularly clean trash containers and gutters, remove all waste, especially food, and paper debris.
  • Secure lids on trash containers.
  • Repair cracks in pavement and sidewalks.
  • Provide adequate drainage away from the structure and on the grounds.

Turf: (lawns, athletic fields, and playgrounds):

  • Maintain healthy turf by selecting a mixture or turf types (certified seed, sod, or plugs) best adapted for the area. Check university or Cooperative Extension service for recommendations on turf types management practices, or other information.
  • Raise mowing height for turf to enhance its competition with weeds; adjust cutting height of mower, depending on the grass type; sharpen mower blades; and vary moving patterns to help reduce soil compaction.
  • Water turf infrequently but sufficiently during early morning hours to let turf dry out before nightfall; let soil dry slightly between watering.
  • Provide good drainage, and periodically inspect turf for evidence of pest or diseases.
  • Allow grass clippings to remain in the turf use mulching mower or mow often) or compost with other organic material.
  • Have the soil tested to determine pH and fertilizer requirements.
  • Use a dethatcher to remove thatch. Do this in early fall or early spring when the lawns can recover when overseeding operations are likely to be more successful.
  • Time fertilizer application appropriately, because excessive fertilizer cause additional problems, including weed and disease outbreaks. Apply lime if necessary. Use aeration to place soil on top of thatch so that microbes from soil can decompose thatch.
  • Seed over existing turf in fall or early spring.
  • Obtain more information on turf from EPAs brochure entitled, Healthy Lawn, Healthy Environment: Cariny for Your Lawn in an Environmentally Friendly Way.

Ornamental Shrubs and Trees:

  • Apply fertilizer and nutrients to annuals and perennials during active growth and to shrubs and trees during dormant season or early in the growth season.
  • If using fertilizer, use the correct one at the suitable time, water properly, and reduce compaction.
  • Prune branches to improve plants and prevent access by pests to structures.
  • Use the appropriate pest-resistant variety (check with your local Agricultural Extension Service), and properly prune for growth and structure.
  • Correctly, identify the pest in question. When in doubt, send several specimens to your local Cooperative Extension Service. Once the pest is identified, recommendations can be made.
  • Use pheromone traps as a time saving technique for determining the presence and activity periods of certain pest species. Pheromones are chemicals released by various organisms as means of communications with others of the same species, usually as an aid to mating.
  • Select replacement plant material from among the many disease resistant types being developed by plant breeders throughout the county.
  • Check with your Local State Agricultural Extension Service or university for information on plant types appropriate for your site.
  • Remove susceptible plants if a plant disease recurs and requires too many resources, such as time energy, personnel, or money, Some ornamental plants, trees, and turf are so susceptible to plant diseases the efforts to keep them healthy may be futile.

Applying Pesticides Judiciously

Many different kinds of pesticides are currently available for use againsturban and structural pests. An appropriate application uses the least toxic andmost effective and efficient technique and material. Due to their potentiallytoxic nature, these materials should be applied by qualified applicators in amanner to ensure maximum efficiency, with minimal hazard. Pesticides should beapplied only when occupants are not present in areas where they may be exposedto materials applied and only when students are not expected to be present forat least 12 hours.

Although EPA registers pesticides for use within the United States, the factthat a particular product is registered does not mean that is it"safe" under all conditions.

All pesticides used in the U.S. must be EPA registered, and the registrationnumber must be listed on the label. Read and follow the pesticide labeldirections, know how to apply and handle these chemicals, and try to minimizethe exposure to children, adults, and other non-target species.

The following general recommendations should minimize exposure to people andother non-target species when the application of pesticides is being considered:

  • Read and follow all label instructions.
  • Choose a pesticide that is label for the specific site, intended for the pest you are trying to control, and as target specific as possible, rather than broad spectrum.
  • Use a spot-treatment method of application when pesticide treatments are required. Treat only the obviously infested plants in an area. This procedure helps conserve predators and parasites needed to reduce future pest populations and increases the time between pest outbreaks.
  • Limit the use of sprays, foggers, or volatile formulations. Instead used bait and crack and crevice application when possible. Look for crack and crevice label instructions on how to apply the pesticide. These treatments maximize the exposure of the pest to the pesticide exposure for the occupants.
  • Place all rodenticides either in location not accessible to children and non-target species or in tamper resistant bait boxes. Outdoors, place bait inside the entrance of an active rodent burrow entrance over the bait to prevent non-target species access. Securely look or fasten shut the lids of all bait boxes. Place bait in the baffle-protected feeding chamber of the box. Never place bait in the runway of the box.
  • Apply only when occupants are not present or in areas where they will not be exposed to the material applied. Note any re-entry time limits listed on the label, and be aware that some residues can remain longer after application.
  • Use proper protective clothing or equipment when applying pesticides.
  • Properly ventilate areas after pesticide application.
  • Notify students, staff, and interested parents of upcoming pesticide applications if that is part of the school pest management policy. Pay particular attention to those individuals that may be at higher risk.
  • Keep copies of current pesticide labels, consumer information sheets, and Material Safety Data Sheets (MSDS) easily accessible.

Storing Pesticides: Store pesticides off site or in buildings that arelocked and inaccessible to all undesignated personnel. Be sure adequateventilation is provided for the pesticide storage area. Store herbicidesseparately to avoid potential damage to plants from the absorption of vaporsonto other pesticides stored nearby. Avoid storing pesticides in places whereflooding is possible or in open places where they might spill or leak into theenvironment. Store flammable liquids away form an ignition source. Check forstate recommendations and requirements for pesticide storage.

If pesticides are stored in occupied buildings, take special care to ensurethat the air in the occupied spaces does not get contaminated. Place a noticeoutside the designated storage area. Store all pesticides in their originalcontainers, and secure lids tightly. Make sure that childproof caps are properlyfastened. However, even closed pesticide containers may release toxic chemicalinto the air through volatilization. Therefore, store pesticides only in spacesthat are physically separated and closed off from occupied spaces and wherethere is adequate exhaust ventilation, (i.e. the air is vented directly to theoutside). In addition, precautions are needed to ensure that the air in thestorage space has no chance of mixing with the air in the central ventilationsystem.

The IPM Coordinator is responsible for periodically checking stored pesticidecontainers for leaks or other hazards. To preclude pesticide storage problems,buy only enough of the pesticide product to last through the use seasons. Mixonly the amount of pesticide needed for the immediate application.

Posting and Notification: State law requires schools to notify studentsand staff of impending pesticide applications. When good IPM practices arefollowed, concerns raised by notification and posting activities may beminimized. If notifications and posting is a new practice at the school, the newpolicy should be explained so that it will not be misinterpreted to imply thatmore pesticides are being applied than previously.

Notification can be accomplished by posting notices around the school andsending notices home to those parents who wish to be informed in advance ofpesticide applications. Schools must post notices in areas to be treated. Theschool IPM Coordinator should be prepared and be available to provide morespecific information to concerned parents and others.

A voluntary registry of individuals who could be adversely affected byexposure to pesticides can be kept at the school health or administrativeoffices. Information on how to contact the local poison control center andemergency personnel should be kept readily accessible. The school may also wishto consider informing the adjacent community in advance of planned outdoorpesticide applications.

Step 7- Evaluating Results and Record Keeping

Evaluate results to determine if pest management objectives are reached, andkeep written records of all aspects of the program.

Successful practice of IPM relies on accurate record keeping. Record keepingallows the school to evaluate the results of practicing IPM to determine if pestmanagement objectives have been met. Keeping accurate records also leads tobetter decision-making and more efficient procurement. Accurate records ofinspecting, identifying, and monitoring activities show changes in the siteenvironment (reduced availability of food, water, or shelter), pest populationchanges (increased or reduced numbers, older or younger pests), or changes inthe amount of damage or loss.

A complete and accurate pest management log should be maintained for eachproperty and kept in the office of the pest manger of property manger. Pesticideuse records should also be maintained to meet any requirements of the stateregulatory agency, School Board, and applicable local regulations. The logbookshould contain the following items:

  • A copy of the Pest Management Plan and service schedule for the property.
  • A copy of the current EPA-registered label and the current MSDS for each pesticide product used on school property.
  • Pest surveillance data sheet, which records, in a systematic fashion, the type and number of pests or other indicators of pest population levels revealed by the monitoring program for the site. Examples include date, number, location, and rodent species trapped or carcasses removed as well as date, number, and location of new rat burrows observed.
  • A diagram noting the location of pest activity, including the location of all traps, trapping devices, and bait stations in or around the site.

Evaluating the Costs

Preliminary indications from IPM programs in school systems suggest thatlong-term costs of IPM may be less than a conventional pest control program thatrelies solely on the used of pesticides. However, the long-term labor costs forIPM may be higher than those for conventional pesticide treatments may. Thelabor costs my be offset by reduced expenditures for materials.

Whether an IPM program raises or lowers costs depend in part on the nature ofthe current housekeeping, maintenance, and pest management operations. The costsof implementing an IPM program can also depend on whether the pest managementservices are contracted, performed in-house, or both. To fit the IPM programinto the existing budgetary framework, school additional and redistributedexpenditures are involved. As with any program, insufficient resources willjeopardize the success of IPM.

Potential Added Costs

Initiating an IPM program may require repair and maintenance activities toprevent pest entry and to eliminate sources of shelter, food, and moisture.Example of these one-time expenses that may result in future budgetary savingsinclude:

  • Improving waste management by moving trash or garbage containers away from school buildings to reduce the opportunity for pest invasion. This cost is a one-time expense that will result in fewer pest problems and reduce the need for other pest control procedures.
  • Installing physical barriers such as air curtains over the outside entrances to kitchens to reduce flying insect problems. This is also a one time cost and results in fewer flying insect problems and a savings in years to come.
  • Stepping up structural maintenance to correct such situations as leaky pipes. This effort reduces future maintenance problems, prevents pest problems, and saves money in the long term.
  • Training and /or certifying staff in IPM. The amount of information necessary to implement IPM is greater than that required for conventional pest control. As a consequence, training or certifying staff in IPM will probably increase costs.
  • Re-landscaping area adjacent to buildings to discourage pests.

In the long term, these repair and maintenance activities will reduce overallcosts of the pest control operation, as well as other maintenance and operatingbudgets, Whether these costs are actually budgeted as a pest control expense orunder some other budgetary category depends on the budgetary format of theschool system. School systems with an active maintenance and repair programwithin the current budget.

Procurement

Successful practice of IPM relies on accurate record keeping, which leads tomore efficient procurement. As the IPM program progresses, predictable eventsand pest control needs will be identified. Close consultation with the IPMCoordinator is essential for good decisions on purchases within the budget.

Some non-pesticide products, such as traps, can be stocked to reducepurchases in future years, but few savings can be realized by purchasingpesticides in bulk. It is probably best to keep no more than a 6-day pesticideinventory to assure product freshness and to avoid limiting cash flow. IPMCoordinators should be able to anticipate needs to fit a 60-day buying schedule.

"In-house" or Contracted Services

IPM programs can be successfully implemented by "in-house" schoolemployees or by contracting with a pest control company. A combination of inhouse and contracted functions may be mixed and match to the needs andcapabilities of the school system. Both approaches have advantages anddisadvantages. Individual school systems must decide what is best for them giventheir unique circumstances. Whether you choose in-house or contracted services,pest management personnel should be trained to:

  • Understand the principles of IPM.
  • Identify pest and associated problems or damage.
  • Monitor infestation levels and keep records.
  • Know cultural or alternative methods.
  • Know recommended methods of judicious pesticide application.
  • Know the hazard of pesticides and the safety precautions to be taken.
  • Know the pesticide labels precautionary statement(s) pertaining to exposure to humans or animals.

"In-house" Services

One of the most important tasks for an in-house program is training staff tofunction within an IPM context. Universities and State Agricultural ExtensionServices haven the expertise to meet most IPM training needs. Needed trainingmaterials that are not already available can be developed jointly between theSchool District and the Extension Service.

Contracted Services

Pest control firms should work with the IPM Coordinator and the responsibleschool official to solve pest control problems.

Use of an outside pest control firm may increase costs but eliminate the needto hire and train personnel and store pesticides. The contract should specifythe use of IPM principles and practices in meeting pest management objectives.

When choosing a pest control firm, contract your local Better BusinessBureaus or the Structural Pest Control Board for information about whether theyhave received complaints about a pest control company. The Structural PestControl Board can also provide information on pesticide applicatorcertification.

The pest management services contract should include IPM specifications.Contracts should be written to provide expected results. Pest managementobjectives specific to the site should be jointly developed, agreed upon, andwritten into the contract. Any special health concerns (such as those forchildren, or for individuals with allergies, etc.) should be noted and reflectedin the pesticides that can be utilized, or excluded from used.

For More Information

For information about pesticides, contact:

National Pesticides Telecommunications Network

1-800-858-PEST (7378)

8 a.m. to 6 p.m. Central Standard Time.

Operators provide the medical, veterinary, and professional communities andthe public with:

  • Information on recognizing and managing pesticide poisonings.
  • Referrals for laboratory analyses, investigation of pesticide incidents, and emergency treatment information.
  • Tips for using pesticides correctly.
  • Clean up and disposal procedures
  • and much more.

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